Rivington Club Board of Directors Meeting Minutes

October 19, 2026

Attendance:

• David Felicione

• Mario DiRubbo

• Dana Wright

• Karen Langlois

• Jose Lopez

• Jaime Polatsek (Remote)

Meeting Notes:

• 7:01 PM – Call to Order & Minutes Approval: Formally called the meeting to order and approved the May meeting minutes.

  • Attendees: 

    • Board Members: David Felicione, Mario DiRubbo, Dana Wright

    • Felner: Jaime Polatsek (remote), Karen Langlois, Jose Lopez

• Playground Benches & Maintenance: Discussed ongoing delivery delays for playground benches ordered in July, aerobics room ceiling leak repairs, grill area closure schedules, and tennis court season timelines.

• Upcoming Social Events: Outlined upcoming events, including a Halloween party, team trivia, ladies night, dance party, ugly sweater bingo, Santa's visit, and a New Year's Eve party.

• Budget Review Process: Discussed the upcoming year's budget, opting for maximum transparency by reviewing it in open session.

• Budget Income & Reserve Contributions: Reviewed the overarching budget exceeding one million dollars, year-to-date figures through August, and a 15% allocation to capital reserves.

• Budget Structure & Surplus Projections: Addressed board critiques regarding combined operating expenses and reserves masking a projected surplus.

• Dues Freeze & Financial Review: Approved a motion to freeze 2027 common charges and deferred full budget voting pending an open forum review with the finance committee.

• Budget Timelines & Finance Committee: Proposed codifying exact budget creation dates in clubhouse rules and detailed the composition of the finance committee.

• Tennis & Pickleball Courts: Discussed quotes for patching court cracks, resurfacing, removing mold, and ordering replacement pickleball nets.

• Meeting Schedule & Hybrid Mandate: Scheduled the next open meeting for November 9th and unanimously passed a motion requiring all future open sessions to be conducted in a hybrid format.

• New Year's Eve Party Proposals: Debated the initial $50 all-inclusive dinner/dancing proposal versus a proposed $25 dessert-only alternative without reaching a final consensus.

• Community Event Survey: Proposed creating a digital survey to gauge resident preferences for the New Year's Eve celebration.

• Playground Security: Discussed unauthorized playground access, security guard tracking, and the technical challenges and feasibility of installing key fob access.

• Landscaping Pathway: Addressed a request to explore adding a cobblestone walkway connecting the crosswalk in the road to the parking lot across the grass.

• Lantern Fly Concerns: A resident asked about what can be done about the invasive lantern flies.  Discussed the lantern flies damaging trees and noted that wetland spraying is restricted.

Decisions

• Approved the May and August meeting minutes.

• Approved a commitment to have no member common charge increase for the 2027 year.  Budget discussion and approval to be scheduled for a dedicated open session to include the board and finance committee members and be open to the residents.

• Approved a motion requiring all future clubhouse open session meetings to be conducted in a hybrid format.  

• Approved a motion to send out a New Years Eve survey.

Follow-up Items

• Distribute status information regarding delayed playground benches to residents once available.

• Draft and establish specific dates for the budget creation and review process to ensure transparency.

• Purchase additional tennis/pickleball nets to replace worn equipment.

• Identify the current balance in the reserve account and report it back to the board.

• Draft and distribute a survey to community members regarding upcoming event options.

• Investigate the feasibility of implementing key fob access or alternative playground security

• Contact the landscaping company to discuss carving out a stone pathway from the crosswalk on Winding Ridge Way to the clubhouse parking lot.